For a small company in Romania, the meaning of “keeping the books” has quietly changed. Invoices, VAT returns and the underlying accounting records are no longer papers that wait in a folder until someone from the tax administration asks to see them. They travel to ANAF as structured electronic files, on a calendar the business itself does not set. For a firm with a handful of employees and an administrator who also handles sales, that is less a technical footnote than a change of daily routine.
REALCONT, the commercial brand of REALCONT BH SRL, is one of the Bucharest accounting providers that has folded this transition into its standard offering rather than treating it as an add-on. According to the information published by the firm, it has been active since April 2004, is registered under CUI 16304499 and trade register number J2004005427402, and works from an office on Calea Floreasca in Sector 1. Its site lists thirteen services grouped in four areas: accounting and audit, payroll and human resources, tax and business consulting, and legal documentation handled through a collaborating law office.
What the three systems ask of a company
The firm presents electronic reporting not as three separate obligations but as three views of the same accounting file. RO e-Factura covers the issuing and receiving of invoices through the tax administration’s platform. The e-TVA mechanism produces a pre-filled VAT return, which the company then has to reconcile against its own records. SAF-T, reported through form D406, moves detailed accounting data out of the client’s software and into a standardised file that the administration can read directly.
Each of the three is mentioned explicitly on the company’s service pages, alongside the classic returns that a Romanian business still files: D100, D300, D394, D112 and the Declaratia unica for individuals and independent professionals. The practical consequence, in the way the firm frames it, is that a mistake no longer stays local. An invoice entered under the wrong VAT treatment, a customer code that does not match, a chart of accounts that has drifted from the standard structure — all of these used to surface during a review months later. Under electronic reporting they surface in a file that has already been transmitted.
For companies whose records are already behind, the firm offers a separate route before any reporting question is settled. Its accounting audit, carried out by chartered accountants who are members of CECCAR, covers a review of the accounting records, a check of the financial statements, a preventive tax audit and a verification performed when records are taken over from a previous accountant. It ends in a written report with quantified risks and a remediation plan, over a duration the firm gives as two to four weeks for a smaller company. The engagement is contracted separately from current bookkeeping, which the company explains by reference to professional independence. Overdue balance sheets and the reconstruction of accounting records sit with a different service, the one covering annual and semi-annual financial statements.
That is why the company describes the preparation work as beginning well before the first submission. For newly established companies, its start-up package covers enrolment in the SPV, the virtual private space through which businesses communicate with the tax administration, activation of RO e-Factura, the tax classification of the company as a micro-enterprise or profit-tax payer and with or without a VAT code, and the unique control register. The order matters: a company that starts issuing invoices before its electronic access is properly set up creates a backlog it will have to unwind later.
Payroll data is part of the same file
One point the firm returns to is that electronic reporting is not only a matter of sales invoices. Payroll figures reach the administration monthly through the D112 return, employment events are transmitted through REGES-ONLINE, and both feed the same set of accounting records that eventually appear in a SAF-T file. A payroll process that runs on spreadsheets and informal corrections tends to produce reconciliation problems downstream.
REALCONT keeps that work in-house rather than splitting it across providers. Its payroll service, described in detail on the page covering payroll and HR administration in Romania, covers gross-to-net calculation, contributions, bonuses, overtime, deductions and garnishments, payslips and payroll registers, the monthly D112 filing, annual and medical leave including the recovery of amounts from FNUASS, meal and gift vouchers, and cost reports per employee and per department. Personnel administration runs alongside it: employment contracts, addenda, decisions, personnel files, job descriptions, internal regulations and transmissions to REGES-ONLINE within the applicable deadlines.
For companies with foreign shareholders, the firm notes that monthly reporting can be delivered in English — a detail that matters when a Romanian subsidiary has to explain its local filings to a group finance department that does not read Romanian.
The internal procedure before a file leaves the office
On the question of what makes electronic reporting manageable for a small client, the company’s published material points to procedure rather than software. It describes a double-verification step before every filing and a centrally managed tax calendar, summarised on the site with the formulation that the deadlines belong to the accountant, not to the client. Each client is assigned a dedicated consultant who answers directly by phone, e-mail or WhatsApp, an arrangement the firm contrasts with a ticketing system or an anonymous department.
The team behind those procedures is described publicly. Florin Mihalcea is Chief Executive Officer and administrator, coordinating the firm’s strategy, tax consulting for key clients, the relationship with ANAF and representation during inspections; he also writes the articles on the company blog. Luiza Mantu, as Chief Financial Officer, is responsible for the organisation of accounting records and reporting, the internal double-checking procedures, accounting audit engagements, financial analyses and the tax calendar. The wider team includes chartered accountants who are members of CECCAR, the Romanian body of chartered and certified accountants.
Alongside those roles, the firm publishes a small set of commitments that can be checked outside its own pages, and its own formulation is that quality rests on verifiable qualifications rather than on promises. Its activity is covered by professional indemnity insurance, described by the company as responsibility assumed contractually rather than merely declared. The REALCONT name is a trademark registered with OSIM, filed under number M 2023 06702 in July 2023. And the business has operated without interruption under the same legal entity since April 2004, with its current management presenting the work as a continuation of the professional legacy of the founder, Reasilvia Mihalcea, an economist who led the firm as general manager for nearly two decades, until her death in 2023.
When the administration asks questions
Electronic reporting has a second consequence the firm addresses separately. Because the administration receives structured data continuously, compliance notices and requests for clarification can reach a company outside the framework of a formal inspection, on the basis of what has already been transmitted.
For these situations, REALCONT offers assistance that is described on its tax consulting and ANAF support service page: an internal audit of the period under review before an inspection begins, representation and communication with inspectors, written responses to compliance notices and formal demands, written tax opinions, appeals against administrative tax decisions and post-inspection adjustments. Tax consulting is available on its own as well, without a full accounting contract, covering the choice between the micro-enterprise regime and profit tax, VAT registration, the balance between salary and dividend remuneration, and twelve-month tax planning.
What it costs and how the work is organised
Starting fees are published openly. According to the site, accounting for a PFA, individual enterprise or liberal profession starts at 70 euro per month, a company without a VAT code at 145 euro per month and a company with a VAT code at 170 euro per month. Annual financial statements start at 250 euro and are included in the start-up package, while the Declaratia unica and annual reporting for independent professionals start at 120 euro. Prices are quoted in euro without VAT and invoiced in lei at the exchange rate agreed by contract.
Collaboration is fully remote across Romania at the same rates as in Bucharest, with the Sector 1 office open Monday to Friday, 09:00 to 17:00 Romanian time. Contact runs through the site’s form, e-mail at office@realcont.ro, telephone or WhatsApp, and the firm states that requests receive an answer and a personalised offer within the same working day.
For a small business, the shift to e-Factura, e-TVA and SAF-T D406 rarely arrives as a single decision. It arrives as a sequence of small setup steps, software choices and reconciliations that either happen in order or accumulate as problems. What providers like REALCONT are effectively selling is that sequence, handled by someone whose calendar is built around it.
